POD's and Payment

Due to a misunderstanding today, I would just like to make it clear that we do in fact pay within 7 days. However, that is 7 days from when we receive your invoice with the POD.

Generally we do not have any problem, however, just to prevent any future misunderstandings, please could all suppliers please scan and email a copy of the POD with the invoice. If you really must send through the post, then please keep copies of your POD's.

Ive got a copy of the one I dd last week as you would expect but the invoice and POD are in the post, if you need PDF please end me an email and I will do it for you

It's very rare these days I bother with Sameday or jobs for other couriers, but if I ever work for anyone else I send copy of pod via iPad or iPhone ASAP and then invoice Same way Sameday
Job done within 5 minutes of delivery.

I always scan and e-mail pod and invoice to vendors i do work for. some do require them to be sent to them when i use there own pod pad, which i do on a weekly basis for them as required. I also understand some vendors cover work for the bigger companies that will require you to use there own pod pads. I've done a few myself. All depends on the vendors requirements.

[name] said:

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Ive got a copy of the one I dd last week as you would expect but the invoice and POD are in the post, if you need PDF please end me an email and I will do it for you

No need if you have already posted it, but we prefer scan and email.

Thanks for all the replies.

The reason for this post, was because I had a case to deal with today, where the supplier posted all 3 POD's but did not keep any copies, no POD's arrived at our end, so now no one has any record of the POD's at all.

Always keep originals and send copies by whatever means. If you could rely on the Post 100% there would be no need for much of the work on this site!

I always keep copies. I keep 2 copies. 1 on my computer and also i print a copy if i send any to anyone i do work for. That way its easier because you never know when you may need it.

Robinson Express said:

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Thanks for all the replies.

The reason for this post, was because I had a case to deal with today, where the supplier posted all 3 POD's but did not keep any copies, no POD's arrived at our end, so now no one has any record of the POD's at all.

That's easily remedied, just get the subbie to contact the delivery points and ask for copies to be emailed, simples.

We have work for 2 of the bigger courier companies and we have to submit the original signed POD's with our invoice, so to drivers that do this work for us, we supply the POD pads and also go as far as envelopes already addressed to us, so all the driver needs to do is stick a stamp on it.

Paula

We have work for 2 of the bigger courier companies and we have to submit the original signed POD's with our invoice, so to drivers that do this work for us, we supply the POD pads and also go as far as envelopes already addressed to us, so all the driver needs to do is stick a stamp on it.

Paula

Be nice if they all did that.

Would vendors rather have photocopies of PODs or would they rather have the originals? I usually take a colour copy for myself and post the originals.

I simply want a scan of the original, that's it. There is no need to post anything.

I scan every single POD at point of delivery with my Android Phone, this is then emailed and also saved in my Dropbox folder, so I have a database of all signed PODs. The original paper copies are then posted at the end of each week. If for any reason a POD goes missing in the post or lost whilst travelling I can print a copy out from my database. It is also very handy if PODs are questioned weeks down the line as I can just look back with the POD number and check the details.

The drop box idea is a good one. We store all our pod's on Google Drive which is similar to drop box and sky drive.

Grant Transport said:

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I scan every single POD at point of delivery with my Android Phone, this is then emailed and also saved in my Dropbox folder, so I have a database of all signed PODs. The original paper copies are then posted at the end of each week. If for any reason a POD goes missing in the post or lost whilst travelling I can print a copy out from my database. It is also very handy if PODs are questioned weeks down the line as I can just look back with the POD number and check the details.

Pardon my ignorance but how do you scan pods with your phone? That would be very useful.

There is an App called CamScanner, it allows you to take a photo with your phone then scans the photo and saves the file as a PDF.

Thanks. Will try that. Took your advice about co pilot too. Works very well!

Watson Express said:

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Grant Transport said:

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I scan every single POD at point of delivery with my Android Phone, this is then emailed and also saved in my Dropbox folder, so I have a database of all signed PODs. The original paper copies are then posted at the end of each week. If for any reason a POD goes missing in the post or lost whilst travelling I can print a copy out from my database. It is also very handy if PODs are questioned weeks down the line as I can just look back with the POD number and check the details.

Pardon my ignorance but how do you scan pods with your phone? That would be very useful.

Hi Bob,

There is an App called CamScanner, it allows you to take a photo with your phone then scans the photo and saves the file as a PDF. Its free for the basic version and you can pay for extra storage, but I just move the files as it fills up.

Hope this helps

Yes. Many thanks Darran.

Grant Transport said:

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Watson Express said:

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Grant Transport said:

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I scan every single POD at point of delivery with my Android Phone, this is then emailed and also saved in my Dropbox folder, so I have a database of all signed PODs. The original paper copies are then posted at the end of each week. If for any reason a POD goes missing in the post or lost whilst travelling I can print a copy out from my database. It is also very handy if PODs are questioned weeks down the line as I can just look back with the POD number and check the details.

Pardon my ignorance but how do you scan pods with your phone? That would be very useful.

Hi Bob,

There is an App called CamScanner, it allows you to take a photo with your phone then scans the photo and saves the file as a PDF. Its free for the basic version and you can pay for extra storage, but I just move the files as it fills up.

Hope this helps

Hi sorry to but in the convo, but i've just tried the camscanner and it works well. A very handy tool to have when your out on the road. thanks

[business] said:

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Grant Transport said:

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Watson Express said:

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Grant Transport said:

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I scan every single POD at point of delivery with my Android Phone, this is then emailed and also saved in my Dropbox folder, so I have a database of all signed PODs. The original paper copies are then posted at the end of each week. If for any reason a POD goes missing in the post or lost whilst travelling I can print a copy out from my database. It is also very handy if PODs are questioned weeks down the line as I can just look back with the POD number and check the details.

Pardon my ignorance but how do you scan pods with your phone? That would be very useful.

Hi Bob,

There is an App called CamScanner, it allows you to take a photo with your phone then scans the photo and saves the file as a PDF. Its free for the basic version and you can pay for extra storage, but I just move the files as it fills up.

Hope this helps

Hi sorry to but in the convo, but i've just tried the camscanner and it works well. A very handy tool to have when your out on the road. Thanks

I have been using it for about a year, use for fuel receipts, invoices and everything, its a really good way of keep documents safe and its just so quick and easy when you out on the road.

All this technology, anyone know cheap secretaries.

There is an App called CamScanner, it allows you to take a photo with your phone then scans the photo and saves the file as a PDF.

Thanks for info Darren.

OK being a yuppie with an iphone now-- but I need to go on a course on how to use the ******* thing

Just downloaded that one and even I could get it to send the subject in an email, thanks it's a good 'un.

Hi Bob,

There is an App called CamScanner, it allows you to take a photo with your phone then scans the photo and saves the file as a PDF. Its free for the basic version and you can pay for extra storage, but I just move the files as it fills up.

Hope this helps

Thanks for that tip Darran. Much appreciated mate :)

Grant Transport said:

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There is an App called CamScanner, it allows you to take a photo with your phone then scans the photo and saves the file as a PDF.

Thanks for info Darren.

OK being a yuppie with an iphone now-- but I need to go on a course on how to use the ******* thing

Not a big fan of Apple Kit, quite happy with my Android Galaxy phone, plus a lot of the Apps are free. And its quite easy to operate.

I have always been an Android but lets see how it goes.

Seem to be good will use on a few and see what feedback like

Grant Transport said:

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[business] said:

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Grant Transport said:

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Watson Express said:

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Grant Transport said:

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I scan every single POD at point of delivery with my Android Phone, this is then emailed and also saved in my Dropbox folder, so I have a database of all signed PODs. The original paper copies are then posted at the end of each week. If for any reason a POD goes missing in the post or lost whilst travelling I can print a copy out from my database. It is also very handy if PODs are questioned weeks down the line as I can just look back with the POD number and check the details.

Pardon my ignorance but how do you scan pods with your phone? That would be very useful.

Hi Bob,

There is an App called CamScanner, it allows you to take a photo with your phone then scans the photo and saves the file as a PDF. Its free for the basic version and you can pay for extra storage, but I just move the files as it fills up.

Hope this helps

Hi sorry to but in the convo, but i've just tried the camscanner and it works well. A very handy tool to have when your out on the road. Thanks

I have been using it for about a year, use for fuel receipts, invoices and everything, its a really good way of keep documents safe and its just so quick and easy when you out on the road.

That was a great tip you gave people on here with the camscanner. I done a job yesterday and used it for POD and invoice. I got paid within an hour of completing a job. Thats what you call service in my book. If you have any other top tips, Please share lol

That was a great tip you gave people on here with the camscanner. I done a job yesterday and used it for POD and invoice. I got paid within an hour of completing a job. Thats what you call service in my book. If you have any other top tips, Please share lol

Which is all well and good in terms of the vendor quickly receiving a POD, but if payment terms are 30 days, not much use in you getting paid quicker :)

Taylor Logistics said:

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That was a great tip you gave people on here with the camscanner. I done a job yesterday and used it for POD and invoice. I got paid within an hour of completing a job. Thats what you call service in my book. If you have any other top tips, Please share lol

Which is all well and good in terms of the vendor quickly receiving a POD, but if payment terms are 30 days, not much use in you getting paid quicker :)

My terms where 30 days from invoice date. The vendor wanted the invoice and pod asap. So in my book its a great app for those who need it quickly. I think its the vendors choice how quickly they pay you. I did say i don't mind waiting, but i think they just wanted all done and move to the next job. Nothing worse than having to chase a payment.

Nothing worse than having to chase a payment.

Agree it's not ideal but in over 20 years now there is NEVER a month ends without us having to do just that.

Unfortunately it is just the 'norm' in the UK and nothing will change :(

Taylor Logistics said:

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Nothing worse than having to chase a payment.

Agree it's not ideal but in over 20 years now there is NEVER a month ends without us having to do just that.

Unfortunately it is just the 'norm' in the UK and nothing will change :(

I couldn't agree more

Taylor Logistics said:

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That was a great tip you gave people on here with the camscanner. I done a job yesterday and used it for POD and invoice. I got paid within an hour of completing a job. Thats what you call service in my book. If you have any other top tips, Please share lol

Which is all well and good in terms of the vendor quickly receiving a POD, but if payment terms are 30 days, not much use in you getting paid quicker :)

I know its the norm for 30 days, and he did put 30 on his invoice, and the invoice quality was very good for a scan.

I dont see any point in hanging onto the monies if Ive already been paid, it just means someone will be out of pocket thats covered my job for a while, and whilst its fresh in my mind might as well pay so one less thing to remember or be bugged about, not only that I will be on his favourites list ;-) for many reasons.